FAQ: Daily Report SOP for Covid-19 Prevention at Workplace

Recently, the Ministry of Human Resources published a collection of frequently asked questions (FAQs) about the standard operating procedures for workplaces during the Conditional Movement Control Order (CMCO).

These FAQs explain the Daily Report that employers and HR must submit every day. This report is about COVID-19 prevention programmes at the workplace. 
 

Covid-19 Prevention at Workplace Programme: Daily Report

1. Does the Daily Report need to be filled daily?

Yes, every day for the operating workplace.

2. How long does it take to fill out this Daily Report?

It takes about 10 minutes to fill the report.

3. Does each branch of the workplace need to fill out the Daily Report?

Yes, one Daily Report is required for each branch.

4. What is the aim of this Daily Report?

The Daily Report is one of the ways to ensure employers comply with the Economic Sector Reopening SOP. This is also in accordance with the requirements of Section 15 of the Occupational Safety and Health Act 1994, which is the responsibility of employers as far as practical to secure the safety, health and welfare of their employees.

The Daily Report must be filled out every day.

5. What are the economic sectors covered under the Occupational Safety and Health Act, 1994?

The economic sectors covered by the Occupational Safety and Health Act, 1994 are:

1. Manufacturing

2. Construction

3. Mining and quarrying

4. Agriculture, forestry and fisheries

5. Electrical, gas, water and sanitation services

6. Transportation, storage and communication

7. Wholesale and retail trade

8. Hotels and restaurants

9. Finance, insurance, real estate and business services

10. Public services and statutory authorities

6. What are the main points contained in the Daily Report?

The main points of COVID-19 prevention contained in this report are:

1. Employer requirements for the COVID-19 information dissemination programme

2. Symptom screening and body temperature at premise entrance

3. Social distancing

4. Use of protective equipment

5. Provision of handwashing facilities including hand sanitisers

6. Work sanitation/disinfection process and vehicle carrying workers

7. Safety aspects of chemical use

8. Ensuring good air circulation in the workplace

9. COVID-19 screening test on foreign workers for relevant sectors

10. Record keeping

11. Contact tracing.

7. How does one fill out the Daily Report?

The Daily Report can be filled out online here.

If the company is NOT registered with the Ministry of International Trade and Industry (MITI):

1. Follow the listing procedure set out by MITI. 
2. The MITI will issue a Notice of Operation to the company registering with it. 
3. In the 'SOP Compliance Daily' menu on the website, select the 'List New Reports' button. 
4. Then, complete the questions related to the COVID19 prevention programme that appear and end by pressing the 'Submit Report' button.
5. The Daily Report for that day is then complete.

If the company is ALREADY registered with MITI:

1. Upon successful login,
2. Go to the SOP compliance report menu and click on the 'List New Reports' button.
3. Then, complete the questions related to the COVID19 prevention programme, and end by pressing the 'Submit Report' button.
4. The report is then complete.

8. My company has registered with MITI to operate and is given a reference number. But my company has several branches. Can I use the same reference number across?

Allowed. Please complete the information on questions A5, A6 and A7 for every branch of the company.

9. What kind of workplace is prohibited from operating during the CPPB period?

The latest list of places where work is prohibited can be obtained on the Prime Minister's Department's (JPM) website.

10. What action can be taken if the employer does not fill out the Daily Report?

The department will conduct a random inspection and if the workplace is found to have not submitted the Daily Report, action will be taken including the following:

1. Verbal instructions

2. Written instruction

3. Proposal to the police or Ministry of Health to take action under the Infection and Disease Control Act 1988 (Act 342)

4. Legislative action under the Occupational Safety and Health Act 1994.

11. How will employers benefit by completing this daily report?

Helping employers make quick checks on a daily basis is the key element in preventing COVID-19 outbreaks. This is also consistent with the concept of self-regulation in which employers with full control over the workplace, take action to identify, evaluate and control the safety and health risks to their employees.

12. Can a daily report be sent for back-dated days?

Not allowed. Daily Reports must be completed and submitted on the same day.

13. Who can be contacted if there are any issues related to this Daily Report?

Any issues can be addressed as follows:

Source: Ministry of Human Resources

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