【20 Job Offer Letters Template FREE Download】6 tips to help you prepare simple and effective offer letters !

A formal letter that is sent to the employees from the company is called the job offer letter. After making the verbal job offer, the hiring manager typically calls the selected candidate to inform them that they are being offered the job. These letters are usually given to the employees on the first day of work. This letter is also called the employment offer letter. It lists down the things that were discussed during the job offer process and interview. Offer letters are considered as legal documents.

Elements Covered Under the Job Letter

Offer letters generally include standard information regarding the compensation, date of hiring and position. The first two items that are listed on the letter are the position title and responsibilities. After that, there are duties as highlighted in the job description so that the employee knows what is expected from them. Additionally, there is a salary and payment schedule after that, which makes up the compensation section. If the position also has a requirement for bonuses, they are written under this section, otherwise they are not included.

What needs to be in a job offer letter?

• Position title.
• Employment type - part-time, full time, etc.
• Compensation - annual salary, hourly rate, bonuses, etc.​
• Benefits - health, dental, paid time off, etc.
• ​Start date, schedule, and work location.
• Pay dates - monthly, weekly, etc.
• Who the candidate will report to.
• Offer expiration date.

If you are confused about what to write in the offer letter, then here are some tips to include all the necessary elements in the employment offer letter.

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Tip # 1: Clearly Mention Everything about the Salary

One of the main things the employee is concerned about is their salary. Therefore, you need to ensure that you clearly state the starting salary. You also have to clarify the method of payment, such as check or direct deposit. Also, mention the frequency of payments. There is a section for the bonuses too, in the job offer letter. If your company offers stock options or performance bonuses, you have to state them clearly as well.

Tip # 2: Cover the Benefits

Along with the salary, an employee also wants to know about the other benefits they would get with the job. You have to briefly describe all the benefits provided by your company. For instance, if your company provides health, dental or insurance benefits, you have to cover all of them concisely.

Tip # 3: Be Explicit about Time and Date

Organizations have to be professional and straightforward in business. This is why you have to be very open about the length of the probationary period, working hours and the starting time and date.

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Tip # 4: Ask for the Relevant Documents

After mentioning the salary, benefits and time and date, it is time to ask about the relevant documents. Companies do require documents of new employees. These documents may include non-compete agreements.

Tip #5:   At-will status

To prevent creating contractual obligations, include an at-will statement. Every state (except Montana) is an at-will state, meaning that both the company and its employees can terminate employment at any time for any reason. For help determining what language you should use when describing an employee’s at-will status, it’s best to seek legal guidance to avoid any unintended consequences.

Tip #6:  Expiration date

When wrapping up your letter, decide if you want to put an expiration date on the offer. A hard deadline will save you from losing other qualified candidates if the prospect decides to decline your offer. If you choose to include a time limit, give the candidate at least one week to consider the offer and make a final decision.

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