EPF Employer Registration: A Comprehensive Guide
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If you’re a business owner, registering as an Employees' Provident Fund (EPF) employer is an important step to take. This not only ensures you’re complying with labor laws but also helps provide financial security for your employees. The EPF scheme is designed to help employees save for their future, with both you and your employees contributing to a fund that they can access upon retirement or under certain conditions. This guide will take you step-by-step through the process of registering as an EPF employer, making it simple and clear.
According to the EPF Act 1991, an employer must register with the EPF within 7 days of becoming liable to contribute, which is as soon as an employee is hired.
Public Sector Employer
Who Falls In This Category, Such As:
- Departments under the Malaysian Government
- Public Schools/Public Higher Education Institutions
- Statutory Bodies
- Local Government
- Public Commission
What You Need
Documents
- Copy of the Director/Head of Department’s identification (MyKad/Passport)
Where To Register
- Any EPF Counter
What You Will Get
- Employer's Reference Number
- Notice of employer registration
- Employer's Registration Certificate (to be displayed at employers' premises)
Private Sector Employer
Who Falls In This Category, Such As:
- SSM Registered Sdn Bhd
- SSM Registered Businesses
- Government-linked Company or Government-linked Investment Company
- Bank Negara Approved Banks
What You Need
Documents
- Form 49/Superform
- Copy of the sole proprietor/partner/director's identification (MyKad/Passport)
- Copy of Certification of Company/Business Registration from SSM
OR
• Section 15 - Notice of Registration
• Section 14 - Application For Registration Of A Company
• Section 17 - Certificate Of Incorporation Of Private Company
Where To Register
- Any EPF Counter
- Online for companies registered with SSM
What You Will Get
- Employer's Reference Number
- Notice of employer registration
- Employer's Registration Certificate (to be displayed at employers' premises)
*Companies registered with SSM and have registered as EPF Employers online can view the employer registration information here.
Professional Bodies/Associations/Co-Operatives And Others (Non-SSM) Employer
Who Falls In This Category, Such As:
- Law/Architect/Accounting Firms
- Malaysian Medical Council (MMC) Registered Medical Practitioners
- Voluntary Organisations/Non-profit/NGOs
- Political/Sports Bodies
- Co-operative Commission Registered Co-operatives
What You Need
Documents
- Copy of Certification of Professional Bodies/Associations/Co-operatives or others
- Copy of the employer's identification (MyKad/Passport)
- List of committee members of the professional bodies/societies
Where To Register
- Any EPF Counter
What You Will Get
- Employer's Reference Number
- Notice of employer registration
- Employer's Registration Certificate (to be displayed at employers' premises)
In addition to employer registration, you will also be registered/required to be registered as a user to facilitate your online contribution payments (i-AKAUN).
Becoming an EPF employer isn't just about ticking off a legal requirement—it's about prioritizing your employees' well-being. By going through the registration process, you're not only staying on the right side of the law but also showing your team that you genuinely care about their future. It's an investment in their trust and your company's reputation. While the paperwork might seem daunting, the peace of mind it brings, knowing you're doing right by your employees, is priceless. Taking the time to register and stay compliant with EPF regulations isn't just about following rules—it's about looking out for your team and ensuring your business thrives in the long haul.
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