Why Online Payslips are Good for Your Organisation

One of the signs of a modern employer is switching to electronic payslips. But there are other tangible benefits for employees and organisations alike. Electronic payslips are now a part of the modern HR systems. Not only does it make life easier for HR and payroll teams, employees also appreciate the benefits of having instant access to their pay records online.

Here are the top six benefits of online payslips for organisations and their employees.

Why it’s beneficial for your organisation

1. E-payslips are cost effective

Since the payslips are available online, you do not need to print or post them to staff. This reduces your expenditure on paper and postage. You’ll save more money on labour time: A 2016 CIPP study found that 83% respondents said they saved money by switching to electronic payslips. Depending on the organisation, they could save up to thousands of ringgits.
 

2. E-payslips are more environmentally friendly

Because there’s no need for printing, your organisation will save on papers and inks which contributes towards the environmental and waste-reduction goals. Environmentally-conscious employees will appreciate this steps towards ‘going greener’.

3. Electronic payslips are more secure

Such confidential pay information will be more secure if stored online instead of the office.

Why it’s beneficial for the staff

1. Employees can view payslips anytime and anywhere

By investing in a mobile-optimised self-service HR system, your employees will be able to view their payslip anytime and anywhere. This means that employees who aren’t desk-based, such as those who work in the field, can access their payslip from their own mobile phone, without needing additional equipment.
 

2. Quick access to historical payslips

Your staff will be able to download, send electronically and print historical payslips from your self-service system, helping them to meet evidence requirements for mortgage and loans applications, for example.
 

3. Payslips will be stored in a single, secure place

With e-payslips, staff won’t have piled up papers of payslips at home. Instead of rummaging through paper records for confirmation of their pay, they’ll just need to log into their self-service HR account to check details of pay, tax and deductions.

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This article is based on Six benefits of online payslips by Barry Chignell